Position
Description: Provides administrative
support to the San Francisco Airport project team. Reports to: Administrative Assistant, Project Director, Project Executive, or other. Essential Duties &
Responsibilities*: - Provide professional customer service and positive
interactions while providing administrative services to construction site
project-based team.
- Process day-to-day administrative items; mail, overnight
mailings, photocopying, filing, sending faxes, phone list updates, process
invoices, and order business cards.
- Set up process and administer project-specific tools and
materials, such as conference rooms, and parking/access cards.
Prepare written correspondence for project staff (e.g.,
memos, emails, presentations, and other project-specific documents). - Assist with general office inquiries from staff, clients,
customers, and others; provide proactive escalation as appropriate.
- Embrace company culture, values, and Diversity, Equity,
& Inclusion (DE&I) activities.
- In collaboration with Project Manager, establish and
maintain protocols for project site visitors.
- Promote right environment through professional interactions
with owners, project team management, Joint Venture Partners, and vendors.
- Provide support ad hoc requests related to various onsite
technical issues affecting work productivity (e.g., Internet access, copier
issues) or coordinate with Information Systems (IS) team as needed.
- Maintain organized project filing system and coordinate
document retrieval schedules.
- Order supplies to support onsite vending machines, office supplies,
and breakroom supplies.
- Contribute new ideas for continuous improvement and
effectiveness of Administrative Services (AS) team within project and share
recommendations with overall job family.
- Assist with special projects and coordinate events.
- Maintain office cleanliness of breakrooms, conference rooms,
offices, cubicles, and kitchen spaces.
- Other activities, duties, and responsibilities
assigned
The salary for this position is estimated to be $50,000 to $65,000 annualized. ($24.04/hr to $31.25/hr) |
Qualifications: - High School Diploma or GED and minimum of 1 year of relevant
administrative assistant experience in construction, or other related industry,
required.
- College degree and/or relevant administrative skills
certification, a plus.
- High degree of detail, accuracy, and organizational skills.
- Maintain confidential information * Work with some direction
and oversight, and as part of team.
- Approachable, proactive, positive, and professional attitude.
- Professional verbal communication and written business
communication skills.
- Able to conduct research and proofread.
- Exhibit active listening skills and follow through on
commitments.
- Good judgment to solve problems, escalate issues, and
request prioritization of responsibilities.
- Proficient computer and data entry skills, Microsoft suite
of applications collaborative meeting platforms, and general office equipment.
- Commissioned Notary Public, a plus.
Physical Demands: The physical demands described here are representative
of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee
is regularly required to sit; use hands to finger, handle, or feel; reach
with hands and arms; talk or hear and taste or smell. The employee is frequently
required to stand and walk. The employee is occasionally required to climb
or balance and stoop, kneel or crouch. The employee must frequently lift
and/or move up to 25 pounds. Specific vision abilities required by this
job include close vision, distance visions, color vision, peripheral
vision, depth perception and ability to adjust focus. Work Environment: The work environment characteristics described here are
representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is sometimes exposed
to moving mechanical parts. The employee is occasionally exposed to
airborne particles or caustic chemicals. The noise level in the work
environment is usually moderate.
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